COSC1371                             Project-1                                  Due:  Tuesday, 9/13/2011

                                           Microsoft Office Interface Interaction  (Help)

Objectives:

1.      Familiarize with some Office Interface Components

2.      Create new folders

3.      Get Help in a Dialogue Box

4.      Save a document as a Word file using “Save As” Command

5.      Use zoom controls.

 

Steps:

1.      Open Powerpoint2010

2.      Induce an Enhanced Screen Tip (on any command when any Tab except File Tab is active)

      and a regular Screen Tip (on a Quick Access button)

3.      Create a new folder named “Cosc1371” on your USB.

You can use the “New” command that is included in the Shortcut Menu of your USB to create a new folder. 

4.      Select the NEW option on the Office Menu that will display the New Presentation D.B.

5.      Click Help Button (or F1 key).

6.      Click the help sub-topic “What’s new in Powerpoint2010?” under the topic “Getting started with Powerpoint2010”         

7.      Copy the entire portion of this help information (about 25 pages long) and make a word document and save it

      as “powerpointHelp.docx” inside the folder you created in the step-3 above.

      This Word document and other two Word documents for this Project will all be saved directly

      inside the folder “COSC1371” created in the step-3 above.

In case you do not see the above help topic, do not worry. You can pick any topic you like and do the same.

8.      Exit Powerpoint.

You can click the Exit Powerpoint button at the bottom of the Office Menu. 

9.      Open Excel2010 and click the Insert Tab. 

10.  While resting the mouse either on the Table option in the Tables Group on the Insert Tab or

      on the SmartArt option in the Illustrations Group on the Inert Tab, press F1 (for help).

      You will see either of the following two help topics:

             Create or delete an Excel table in a worksheet

             Create a SmartArt graphic

11.  Copy the entire help information of either topic and save as a Word document under the name

      of “ExcelHelp.docx” and  Close the Excel Help window.

12.  Click the View Tab on the Ribbon and click the Zoom option in the Zoom Group.

The Zoom D.B. will display which lets you change the zoom percentage, among others.

Change to 200%  and click OK.  The worksheet is now magnified to 200% of its regular size. 

(Note clicking OK button also closes the dialog box automatically) 

13.   Exit Excel by using the Exit Excel Button.

14.   Open Word2010. And press F1 to get the Word Help window.

15.  Type Table in the search box and click the Search button.

16.   Next, click the “Show Table of Contents” button on the Help Toolbar.

The Table of Contents pane appears on the left side of the Help D.B. so that you can pick

popular help topics such as “What’s new.”

You can click a closed book icon to see some specific topics to click for additional help topics.

17.  Click the topic “Getting started with Word 2010” and select a sub-title “What’s new in Word2010.” 

18.  Copy the entire help information (about 12 pages long) and save it as a Word document

      under the name of “WordHelp.docx” 

19.  Exit Word by clicking the “Exit Word” button on the File Tab..

A warning message may appear that indicates that you have not saved changes to your document. 

 

Just turn in your USB in a manila envelop that has a folder created and the three Word documents

saved inside that folder named  “COSC1371.”          

Enjoy doing your project.

 

NOTE:  Microsoft Office Common (User) Interface

 

1.      What it is:

A user interface is the meeting point between computer software such as Word2010 and Excel2010

and the person using it and provides the means for a person to communicate with a software program.

This interface is made up of three sections:

a.       Section-1: Quick Access Toolbar and Title bar

b.      Section-2: Ribbon

c.       Section-3: Status Bar

 

2.      Quick Access Toolbar

Contains frequently used commands such as Save, Undo, Redo, Open, Spelling&Grammar.

You can easily customize the Quick Access Toolbar by clicking the Customize Quick Access Toolbar

drop-down arrow on the right end of the bar and by adding command buttons from the list that displays.

 

3.      Title Bar

Displays the name of the open program and the name of the file at the top of the window.

 

4.      Ribbon

A large strip of visual commands that displays across the screen below the Quick Access Toolbar and Title Bar.

The Ribbon is the most important section of the Interface.

It is the command center of Office 2010 interface, providing access to functionalities of the programs.

It has three major components:  Tabs, Groups and Commands

Tabs:         Divide the Ribbon into task-oriented section.

                 Word2010 tabs are Home, Insert, Page Layout, References, Mailings, Review and View

                 Home Tab will display a set of core commands for the open program.

Groups:     Organize related commands on each tab. Groups of the Home Tab include Clipboard,  

                 Font, Paragraph, Styles, Editing

Commands:

                 They represent specific tasks performed under each Group.

                 They appear as visual icons or buttons within groups on the Ribbon.  The icons are designed

                 to give a visual clue of the purpose of the command.

                             You can temporarily hide the Ribbon (except Tabs) by double-clicking the active (open)

                             tab. Double-clicking any tab will undo the hiding.

                            

            Keyboard Shortcuts:

                             Simply pressing the “ALT” key will display the Ribbon and Quick Access Toolbar

                             with Shortcuts called “Key Tips.”  A key tip is a letter (or two) or a number that displays

                             over each feature which is the keyboard equivalent that you can press.

 

5.      Status Bar 

Displays at the bottom of a program window and contains information about the open file and tools for quick access

Word Status Bar shows current page, total number of pages, total words in the document, and proofreading status.

The Zoom Slider, located on the right edge of the Status Bar, enables us to drag the slide control to change the magnification of the current document.